Using lean methodology to improve productivity in a hospital oncology pharmacy. 2014

Peter Sullivan, and Scott Soefje, and David Reinhart, and Catherine McGeary, and Eric D Cabie
Peter Sullivan, Pharm.D., is Adult Oncology Pharmacy Resident, Memorial Sloan Kettering Cancer Center, New York, NY; at the time of writing, he was Postgraduate Year 1 Pharmacy Resident, Yale-New Haven Hospital (YNNH), New Haven, CT. Scott Soefje, Pharm.D., BCOP, M.B.A., is Director of Pharmacy, University Medical Center Brackenridge, Austin, TX; at the time of writing, he was Associate Director, Oncology Pharmacy, Smilow Cancer Hospital at Yale-New Haven, New Haven, CT. David Reinhart, CPhT, is Oncology Pharmacy Technician; Catherine McGeary, Ph.D., is Performance Improvement Coordinator; and Eric D. Cabie, B.S.Pharm., M.B.A., is Supervisor, Oncology Pharmacy Services, Department of Pharmacy, YNNH. sullivap@mskcc.org.

OBJECTIVE Quality improvements achieved by a hospital pharmacy through the use of lean methodology to guide i.v. compounding workflow changes are described. CONCLUSIONS The outpatient oncology pharmacy of Yale-New Haven Hospital conducted a quality-improvement initiative to identify and implement workflow changes to support a major expansion of chemotherapy services. Applying concepts of lean methodology (i.e., elimination of non-value-added steps and waste in the production process), the pharmacy team performed a failure mode and effects analysis, workflow mapping, and impact analysis; staff pharmacists and pharmacy technicians identified 38 opportunities to decrease waste and increase efficiency. Three workflow processes (order verification, compounding, and delivery) accounted for 24 of 38 recommendations and were targeted for lean process improvements. The workflow was decreased to 14 steps, eliminating 6 non-value-added steps, and pharmacy staff resources and schedules were realigned with the streamlined workflow. The time required for pharmacist verification of patient-specific oncology orders was decreased by 33%; the time required for product verification was decreased by 52%. The average medication delivery time was decreased by 47%. The results of baseline and postimplementation time trials indicated a decrease in overall turnaround time to about 70 minutes, compared with a baseline time of about 90 minutes. CONCLUSIONS The use of lean methodology to identify non-value-added steps in oncology order processing and the implementation of staff-recommended workflow changes resulted in an overall reduction in the turnaround time per dose.

UI MeSH Term Description Entries
D010607 Pharmacy Service, Hospital Hospital department responsible for the receiving, storing, and distribution of pharmaceutical supplies. Clinical Pharmacy Service,Hospital Pharmacy Service,Pharmacy Service, Clinical,Hospital Pharmaceutic Service,Hospital Pharmaceutical Service,Hospital Pharmacy Services,Pharmaceutic Service, Hospital,Pharmaceutical Service, Hospital,Service, Clinical Pharmacy,Service, Hospital Pharmaceutic,Service, Hospital Pharmaceutical,Service, Hospital Pharmacy,Clinical Pharmacy Services,Hospital Pharmaceutic Services,Hospital Pharmaceutical Services,Pharmaceutic Services, Hospital,Pharmaceutical Services, Hospital,Pharmacy Services, Clinical,Pharmacy Services, Hospital,Services, Clinical Pharmacy,Services, Hospital Pharmaceutic,Services, Hospital Pharmaceutical,Services, Hospital Pharmacy
D004339 Drug Compounding The preparation, mixing, and assembly of a drug. (From Remington, The Science and Practice of Pharmacy, 19th ed, p1814). Drug Formulation,Drug Preparation,Drug Microencapsulation,Pharmaceutical Formulation,Compounding, Drug,Formulation, Drug,Formulation, Pharmaceutical,Microencapsulation, Drug,Preparation, Drug
D013997 Time Factors Elements of limited time intervals, contributing to particular results or situations. Time Series,Factor, Time,Time Factor
D016522 Oncology Service, Hospital The hospital department responsible for the administration and provision of diagnostic and therapeutic services for the cancer patient. Cancer Care Units,Hospital Oncology Service,Oncology Services, Hospital,Service, Hospital Oncology,Cancer Care Unit,Hospital Oncology Services,Services, Hospital Oncology,Unit, Cancer Care,Units, Cancer Care
D017598 Efficiency, Organizational The capacity of an organization, institution, or business to produce desired results with a minimum expenditure of energy, time, money, personnel, material, etc. Efficiency, Administrative,Productivity, Organizational,Program Efficiency,Administrative Efficiency,Organizational Productivity,Efficiency, Program,Organizational Efficiency,Program Efficiencies
D057188 Workflow Description of pattern of recurrent functions or procedures frequently found in organizational processes, such as notification, decision, and action. Work Flow,Work Flows,Workflows
D058996 Quality Improvement The attainment or process of attaining a new level of performance or quality. Improvement, Quality,Improvements, Quality,Quality Improvements

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